Associate Development Director

The Development Associate at Birch Rock Camp supports the camp’s fundraising strategies, donor stewardship, alumni support and overall advancement efforts. The role is primarily responsible for the operational and administrative function of the development program, ensuring accurate gift processing, timely donor communication, coordinating camp marketing initiatives and working with camp administration, trustees & volunteers to build robust advancement initiatives. The Development Associate works closely with the Community & Alumni Director to strengthen annual and long term fundraising goals and foster strong relationship building with Birch Rock supporters and volunteers.

Additional Comments/Information:

The role is hybrid: remote & in-person. Birch Rock will provide a company computer.  This is a 30-32 hour/per week position with a competitive salary based upon experience. Additional responsibilities with the camp community may be considered for full time employment. Birch Rock is an Equal Opportunity Employer and values diversity and an equitable and inclusive environment for all employees.  All employment is based upon qualifications, abilities to meet the physical demands, merit and organizational need.

Requirements:

Fundraising Support Support annual & campaign fundraising initiatives including direct mail, email, electronic campaigns including annual appeals, major gifts and special events Assist with donor outreach and follow up with Community Director Track fundraising activity and maintain organized, accurate donor records Stewardship & Communication Generate and send donor acknowledgement letters, receipts & “thank you” communication in a timely manner Assist with donor correspondence & development of a donor recognition program Help steward ongoing relationships with donors, alumni & camp supporters Gift Processing & Database Coordination Process donations and ensure accurate entry into CampMinder and accounting systems and coordinate reconciliation with accounting, reporting functions Code appeals, solicitations, event attendance, affinity groups in CM system Maintain confidentiality and integrity of donor and financial information Events, Community & Volunteer Engagement Assist with planning and execution of alumni, fundraising and camp related events, including logistics, volunteer coordination and on-site support Support alumni & camp communication and gatherings as a part of broader engagement efforts for community advancement Help prepare materials and communications related to events, volunteer management and stewardship activities Administrative & Team Support Provide general administrative support to Development including database management, record keeping, newsletters and preparation of materials Assist with reports, summaries and documentation related to fundraising and donor activity with Development Committee, Campaign initiatives and other Support development and administrative related projects as assigned

Suggested Experience:

Commitment to Birch Rock’s mission and values Strong relationship-building and interpersonal skills Highly organized, detail-oriented and able to multi-tasks projects simultaneously Demonstrated sensitivity to handling confidential information Proficiency in Microsoft Office, including Word, Excel, Powerpoint and Google Suite.  Able to adapt to camp’s CRM System - CampMinder Team-player with flexibility and positive attitude

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Details

Company: Birch Rock Camp

Location: Waterford, ME (summer) & Portland, ME

ACA Accredited: Yes

Time Frame: Year Round

Type of Position: Administrative

Day or Night: Overnight

Salary: Not Specified

Application Deadline: April 30, 2026