Office Coordinator

Office Coordinator

June 6, 2024

  • Full Time
  • Lexington
  • July 31, 2024

Website American Camp Association, New England

Office Coordinator

Classification: Full-Time

General Function: Reporting to the Executive Director, the Office Coordinator serves as an integral member of the team, responsible for managing the core financial and administrative functions of the ACA, New England office.  This position will provide the highest level of customer service to ACA, New England members and accredited camps.

Key Responsibilities:


  1. Administrative Duties:
    • Answering phones and emails
    • Scheduling meetings and appointments
    • Managing office communications and correspondence
    • Preparing and editing documents, reports and presentations
    • Maintaining office files and records
  2. Financial Responsibilities:
    • Overseeing accounts payable and accounts receivable
    • Handing bookkeeping tasks using Quickbooks
    • Managing journal entries between CRM and Quickbooks
    • Helping to prepare financial reports
  3. Office Maintenance:
    • Ordering and maintaining office supplies
    • Ensuring office equipment is maintained and serviced
    • Managing vendor relationships and negotiating contracts for office services
  4. Customer Service:
    • Handling inquiries and questions from members and volunteers
    • Providing information and support to the public





Additional Comments/Information:

This description is intended to provide an overview of the responsibilities and duties of the position. It is not all-inclusive. The employee in the position will be expected to perform other duties as required. The responsibilities may change over time. This description is provided for informational purposes only and does not form the basis of a contract. Comprehensive health insurance, paid time off, and professional development opportunities available.


  • Strong oral and written communication skills
  • Strong customer service mindset
  • Ability to work effectively with the public, members, volunteers, and staff
  • Database and data entry skills
  • Some bending and lifting required

Suggested Experience:

  • Experience in administrative work and office management
  • Experience with information technology/systems management or desire to learn
  • Experience with QuickBooks, Microsoft Office, and database management or desire to learn
  • Highly organized, efficient, and detail oriented
  • Ability to manage multiple priorities


Company: American Camp Association, New England

Location: Lexington

ACA Accredited:

Time Frame: Year Round

Type of Position: Administrative

Day or Night:

Salary: $50,000

Application Deadline: July 31, 2024

To apply for this job please visit

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