Office Manager

Nestled in the heart of the Adirondack Mountains, Brant Lake Camp is a 108 year old camp all within one family ownership/directorship. With a reputation for fostering a warm, inclusive, and engaging environment, Brant Lake Camp offers an exceptional summer experience for both campers and staff.

We are looking for a highly organized, flexible, team-focused, and friendly Office Manager to be a key part of our summer team. This individual will play a vital role in supporting camp operations, managing day-to-day office functions, and helping ensure a seamless transition from off-season to summer administration.

Additional Comments/Information:

Requirements:

Job Responsibilities: As the Office Manager, you will oversee a wide variety of administrative, operational, and communication tasks. Your responsibilities will include, but are not limited to: Administrative Operations: Manage Day-to-Day Office Operations: Oversee our office staff who answer phones, handle emails, and assist with general inquiries from families and staff. Office Supply Management: Order and maintain office supplies, paper goods, medical supplies and small items like cookies and ice pops. Oversee CampMinder System: Ensure the system is running smoothly, manage camper information, run reports, and provide guidance to parents on how to use it. Become the go-to CampMinder expert. Tracking & Organization: Keep track of camper birthdays, camper valuables, passports, and credit card usage for trips, errands, and reimbursements. Communication: Family Communication: Send mass emails to families regarding important updates, deadlines, and camp-related news. Manage our phone call reservation and email systems. Oversee our package policy and answer questions for parents Visiting Day Coordination: Assist with logistics, including managing visiting day communications and ensuring all visitors are prepared and informed. Mass Emails: Collaborate with leadership to craft and send updates to families about camp happenings. Staffing and HR Support: Summer Payroll & Onboarding: Assist with onboarding seasonal staff, including payroll and scheduling, and ensure international staff receive necessary support such as Social Security and visa-related tasks. Oversee Summer Office Staff: Supervise and delegate tasks to the summer office staff team, ensuring efficient operations during the camp season. Work with Winter Staff: Coordinate with the winter office manager and winter bookkeeper to ensure smooth transitions between off-season and summer operations. Financial and Budgeting: Manage Summer Financials: Handle petty cash, checks, and credit card usage for trips, purchases, and camp expenses. Work with transportation coordinator for travel reimbursements for staff. Summer Bookkeeping: Support summer bookkeeping tasks, ensuring financial records are up-to-date and accurate in Quickbooks. Bill Payments: Ensure that camp bills are paid promptly from June through August. Transportation & Operations: Work Closely with Transportation & Operations Coordinator: Help manage bus schedules, ensure timely arrivals and departures, and assist with transportation-related logistics. General Responsibilities: Coordinate and Organize Information: Ensure all camper and staff information is up-to-date and accurate, including forms and travel details. Attend Daily Meetings: Participate in daily morning meetings with the leadership team to discuss updates, priorities, and to support camp operations.

Suggested Experience:

Experience: Previous office management, administrative, or operations experience, ideally within a camp educational setting. Experience with CampMinder or similar camp management software is a plus. Experience with Quickbooks or basic bookkeeping is a plus Skills & Attributes: Exceptional organizational and multitasking abilities. Excellent written and verbal communication skills. Proficient in Google Workspace. Strong attention to detail, problem-solving skills, and the ability to manage multiple tasks at once. Ability to work independently, while also collaborating with a team. Comfortable with basic financial management and budgeting tasks. Ability to problem-solve Personal Characteristics: Friendly, approachable, and calm under pressure. Enthusiastic about working in a fast-paced, dynamic environment.

---

Details

Company: Brant Lake Camp

Location: Brant Lake, NY

ACA Accredited: Yes

Time Frame: Year Round

Type of Position: Administrative

Day or Night: Overnight

Salary: $$7,000-$12,000

Application Deadline: