Accounts Payable/Accounts Receivable Administrator

The Accounts Payable/Accounts Receivable Administrator is responsible for all duties related to Accounts Payable, as well as assisting with Accounts Receivable, revenue journal entries and related monthly account reconciliations. This position requires a strong attention to detail, an outgoing demeanor with the desire to work as a team to accomplish goals, and strong computer skills with the ability to work in several databases at once. You must have a passion for improving processes. 

Key Responsibilities

Accounts Payable

• Process invoices for payment.
• Verify transactions and requisitions for goods and services comply with company policy.
• Enter invoices into the Accounts Payable system for payment.
• Maintain vendor database with correct addresses, payment terms, 1099 status, etc.
• Ensure invoices are paid on time and maximize available discounts.
• Reconcile invoices with monthly statements.
• Prepare vendor payments.
• Communicate with vendors regarding invoice discrepancies, credits, terms, etc.
• Process accounts payable backup reports.
• Maintain files for Form 1099 filings, vendor W9 forms, and vendor certificates of insurance.
• Process 1099s at year-end.Maintain Capital Projects records including recording and posting assets to accounting software.Maintain files of paid invoices.Reconcile general ledger Accounts Payable and Accounts Receivable accounts.Reconcile vendor balances on a monthly basis.
• Solve for and communicate with Bill.com and SAGE when issues arise.

Revenue Recognition

• Work closely with development staff and registrars of the camps and outdoor center to ensure the proper recording of funds received and recognition of revenue.
• Record all incoming payments received through all sources – wires, ACHs, checks and cash.
• Accept client payments over the telephone.
• Prepare, process and post bank deposits.
• Calculate, prepare and process rooms and meals tax return for payment to the state.
• Record the appropriate general ledger activity using CircuiTree database monthly for accounts receivable, registration deposits, tuition income, taxable and nontaxable facility rental income, and other camp and facility related revenue and expenses.
• Confirm accuracy of incoming cash to the CircuiTree data.
• Reconcile store accounts and petty cash monthly.
• Reconcile gift income to Raisers Edge database monthly.
• Work with registrars to follow up on outstanding Accounts Receivable accounts.
• Submit write-off recommendations to the Chief Financial Officer for approval.

Other

• Responsible for set up, maintaining and monitoring company credit cards.
• Coordinate with registrars to bill camper accounts.
• Manage Petty Cash needs
• Participate in the monthly close process with the Financial Manager including monthly bank reconciliations, revenue and fixed asset reconciliations.
• Other duties or projects as needed.

Required Skills and Abilities, Experience and Education

• 3+ years of experience in Accounts Payable.
• Experience with ACH payments a plus.
• Excellent customer and telephone skills.
• Proficient in MS Word, Outlook and Excel.
• Experience with SAGE or similar accounting software, CircuiTree and Bill.com a plus.
• Ability to work in a fast-paced, high-volume environment.
• Able to handle multiple tasks while meeting various deadlines.
• Must be highly organized and detail-oriented.
• Must be able to work in a team environment or solo on projects.
• Bachelor of Science in Accounting or equivalent experience.

Compensation

This is a full-time position. Salary is commensurate with experience. Benefits include employer subsidized health, dental, vision, life and long-term disability insurance, a generous PTO policy, 401K with employer contribution, staff allowance towards residential and/or day camp and reduced pricing for event rentals.

Application Process

Interested candidates may apply by sending a resume and cover letter to humanresources@alohafoundation.org. Screening of complete applications will begin immediately and continue until the completion of the search process.

Additional Comments/Information:

About The Aloha Foundation The Aloha Foundation is a Vermont-based non-profit organization that provides summer camps, family camps, and year-round education programs emphasizing simplicity, nature, and community. Programs serve a range of campers and participants, from children through adults, individuals, groups, and families. The Foundation focuses on creating community by embracing simplicity and putting a value on meaningful face-to-face connections. We are committed to a work environment where our diverse cultures, perspectives, and skills are not only valued but actively embraced, fostering a collaborative and inclusive space where everyone feels empowered to contribute their unique strengths.

Requirements:

See Description Above

Suggested Experience:

See Description Above

---

Details

Company: Aloha Foundation

Location: Fairlee, VT

ACA Accredited: Yes

Time Frame: Year Round

Type of Position: Director

Day or Night:

Salary: $Salary is commensurate with experience

Application Deadline: 12/31/2024