Executive Director - West End House Camp


Job Description

Job Title:                 Executive Director

West End House Camp (“WEHC”) is looking for its next Executive Director. We are a non-profit boys summer camp with a 110-year history of delivering a world class camp experience to 120+/- campers (ages 7-15) per session. Our roots and many of our campers are from Boston, but campers (with backgrounds diverse in every way) come to us from all over the United States and the world. WEHC campers build lifelong relationships with each other and to the organization, and our large alumni network and active board of directors are always ready to provide appropriate guidance and support to our year-round and seasonal staff. The successful Executive Director candidate will have significant summer camp experience and the ability to review and improve current administrative, marketing, recruitment and retention practices, along with camp programming. We are fortunate to have had only a handful of directors in WEHC’s history, thanks to their commitment to WEHC and its mission. We now seek to identify our next executive who, building upon our strengths, will inspire and lead WEHC for the foreseeable future.

Reports to:              The board of trustees, through the president of the corporation.

Position Purpose:

To further the mission and build upon the 110 year history of West End House Camp through the development and management of the camp program, including: camper and family relations, human resources, and budget management. Note: West End House Camp is an overnight camp for boys. It hosts approximately 120 boys per week during its eight week summer camp season at its camp facilities on Long Pond in Parsonsfield, Maine. This is a full-time, year-round position.

Essential Job Functions:

1.Design, deliver, and evaluate the camp program, ensuring that it meets the needs and interests of the camp’s target populations, and ensuring its delivery in a safe and quality manner.
⬥    Remain up-to-date on information regarding the developmental needs of youth. At least annually, seek and analyze input from campers, families, and staff regarding the quality, safety, and enjoyment of the program and staff.
⬥    Develop and implement crisis and risk management procedures.
⬥    Design and ensure delivery of programs and activities appropriate to the camper population.
⬥    Attend quarterly meetings of the board of directors in the Greater Boston area.

2.Oversee day-to-day financial management of camp resources.
⬥    Develop and monitor budget for camp operations.
⬥    In coordination and consultation with the board’s development committee, write, submit, and follow-up applications for grants appropriate to the camp and its mission. 

3.Design and implement marketing plans to increase camper attendance and camp usage.
⬥    Prepare and analyze enrollment trends.
⬥    Develop and implement recruitment and retention strategies, meeting goals established by the board of trustees and board of directors.
⬥    Recruit campers from diverse socioeconomic backgrounds, including both full paying campers and those in need of partial or full sponsorship.

4.Implement human resource management practices to recruit and retain seasonal and year-round staff.
⬥    Develop and maintain positive relationships with senior seasonal staff.
⬥    Recruit staff based on camper enrollment and program management requirements.
⬥    Hire, train, supervise, and evaluate seasonal and year-round staff.

5.Oversee the daily operation of the camp during the camp season, including food service; program, equipment, and physical plant oversight; business operations; camper and staff supervision; and health care.
⬥    Oversee the management of the food service through supervision of the cooking staff and review of the food service program.
⬥    Secure sufficient coverage in health care staff and their operation of the infirmary, keeping the president of the board of directors and the health care committee informed of any unusual or emergent matters.
⬥    Develop and oversee the business management functions of the camp, including financial record keeping, office operations, camp store, camper funds, etc.
⬥    Oversee the systematic approach to database management for campers, families, alumni, and donors.
⬥    Working with the board’s buildings committee, monitor the physical condition of the camp facilities, making recommendations for upkeep and improvement.
⬥    During the camp season, have weekly or bi-weekly telephone check-in with the president of the board of directors and provide written status reports as requested by the president. (Frequency and timing to be determined by the president.)

6.Coordinate with related organizations.

⬥    Establish, maintain, and develop positive working relationships with the directors of the West End House Boys and Girls Club and the West End House Girls Camp, actively seeking opportunities to create mutually beneficial marketing opportunities, business operations efficiencies, and appropriate camp program sharing.

Please send a letter of application together with your resume’ and two professional references to WestEndHouseCamp.Careers@gmail.com. The letter may be directed to Hiring Committee - West End House Camp. Applications will be accepted by email only.

Apply by: April 7 2019


Camp/Organization: West End House Camp

Location: Allston, MA & Parsonsfield, ME

Type of Position: Director

Time Frame: Year Round


Equipment expectations:

Proficiency in computer skills and related word processing, data management, internet computer software, and social media required. Knowledge of maintenance, office, and kitchen equipment as well as ability to drive different vehicles preferred.

Physical Requirements:

Ability to: communicate with and listen to others, observe others’ actions, read text and information, comprehend instructions and manuals, and physical ability to move about the camp property in various environmental conditions required.


Education and Experience:

College degree required and some administrative or supervisory experience with a camp preferred. Experience working with camp-aged children preferred. Additional experience with programming and administering programs that reflect the camp’s population is desirable. Health and safety certifications (e.g., CPR, wilderness first responder) preferred

Additional Information

WEHC’s mission is: to provide a safe and caring summer camp environment for boys in which they learn and improve life-skills, develop self-esteem, become good team members and leaders, and interact with outstanding role models in a culturally and socioeconomically diverse setting; to provide financial assistance to those unable to afford this experience; and to foster a lifelong affiliation with West End House Camp and its related organizations. WEST END HOUSE CAMP PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT AND PROHIBITS DISCRIMINATION AND HARASSMENT OF ANY TYPE WITHOUT REGARD TO RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, DISABILITY STATUS, GENETICS, PROTECTED VETERAN STATUS, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS. THIS POLICY APPLIES TO ALL TERMS AND CONDITIONS OF EMPLOYMENT, INCLUDING RECRUITING, HIRING, PLACEMENT, PROMOTION, TERMINATION, LAYOFF, RECALL, TRANSFER, LEAVES OF ABSENCES, COMPENSATION, AND TRAINING.