Executive Director - Camp Farley/Cape Cod Camp Corporation

 

Job Description

RESPONSIBLE TO
Board President and/or board of directors.

PRIMARY RESPONSIBILITY
Responsible for communications and directives, personnel, office operations, finances and investments, marketing, programs and events, maintenance and capital investments, fund raising, administrative tasks and related matters. Manage and administer the business of the Cape Cod Camp Corporation. To organize and support the activities of the organization, assist the board wherever possible, and work with the public in a positive and helpful manner.

RESPONSIBILITIES

  1. Carry out the business of the Corporation within a planned budget. 
  2. Manage and respond to daily communications/messages- phone, mail, and e-mail.
  3. Manage administrative tasks including legal filings, meeting minutes, record keeping, etc. 
  4. Maintain close communications with the board and its designated committees. 
  5. Organize, implement and administer designated programs, events, and activities with particular priority and emphasis given to the summer camp program.
  6. Coordinate and manage facilities, including working with Facility Manager and related staff. 
  7. Recruit and supervise approved staff and contractors as required. Designate responsibilities when appropriate and evaluate staff performance in writing. 
  8. Assist, when possible, with raising funds, solicitation of donations, and coordination of volunteers. Make recommendations of related opportunities when possible. 
  9. Attend all Corporation meetings, and serve as a non-voting member on all standing committees. 
  10. Maintain good working relationships with other supportive or related organizations. 
  11. Maintain all camper related files, account balances, and correspondence, records, files, and material pertinent to the business and activities of the corporation. 
  12. Manage routine finances such as paying bills, payroll input (payroll itself is performed by an outside company, BizChecks), monthly reports, account balances, etc. 
  13. Coordinate employee documents, training, and license applications coming into and out of office 
  14. Preparing publications and documents 
  15. Process and manage staff hiring, contracts, background checks, etc. 
  16. Order supplies as needed, ensuring the timely arrival of materials 
  17. Keep the office and surrounding areas clean and neat, including periodic vacuuming and routine cleaning 
  18. Perform other duties as agreed upon by the board of directors.

Apply by: October 7 2017

Details

Camp/Organization: Camp Farley/Cape Cod Camp Corporation (ACA Accredited)

Location: Mashpee

Type of Position: Administrative

Time Frame: Year Round

Salary: Competitive salary, benefits, vacation and personal leave.

Requirements

This job may require working at a computer for extended periods of time, lifting moderately heavy materials (such as files or equipment), working with office equipment, and assisting with emergencies. Candidate must have the ability to physically move about campground areas, and performing the duties associated with supervising and/or supporting camp operations. Candidate must also be willing to reside on property during the camp season. Job may also require limited use of personal vehicle for periodic trips to bank, post office, meetings, etc. (liability coverage is provided).

Experience

  • Minimum age of 25 years
  • Demonstrated experience with managing camp programs, facilities and/or educational programs
  • Have successfully completed a course in camping administration such as those offered by national professional camping associations, national agencies or their equivalent, or (2) Have at least two seasons previous experience as part of an administrative staff of a children’s camp
  • Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, Quickbooks, and the ability to learn FileMaker Pro
  • Outstanding written and verbal communication skills, and technical writing skills
  • Experience with bookkeeping
  • Must be able to work both independently and as an integral agent of the board of directors
  • Strong organizational skills and attention to detail
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
  • Interest in and enthusiasm for the nonprofit sector and the administrative field
  • Commitment to strong performance, high standard of accountability, and openness to feedback
  • Must be comfortable working in sometimes stressful situations and being calm under pressure
  • Must have an articulate, diplomatic, and highly responsive communication style
  • Must have a solution-oriented approach to conflicts
  • Must be highly adaptive to management styles and changing needs, reprioritizing tasks and projects as needed
  • Have or willing to obtain certification for ServSafe Training and Allergen Awareness
  • Membership in ACA
  • Familiarity with ACA Standards and the Accreditation Process
  • Good character, integrity, and adaptability
  • Willingness to undergo criminal background check

Additional Information

Camp Farley is a non-smoking and drug free environment offering a family oriented workplace that is casual, upbeat, and flexible. We strive for quality workmanship, great customer service, and being a supportive member of the community. General Overview Camp Farley, established in 1934, is a private, not-for-profit organization owned and operated by the Cape Cod Camp Corporation. Its board of directors represent volunteers who derive no personal benefit from their association. Collectively they oversee and govern an executive director who handles all aspects of day to day management including administration, finances, personnel, fund raising, capital improvements and maintenance, and program development. The organization, with an annual operating budget of about 500 K, benefits from some volunteer help and donations but does not receive any government or outside funding. Camp Farley’s primary mission is the development and operation of a co-ed children’s day and overnight summer camp, but other services include rental groups during spring and fall. For further details about our program and organization, visit www.campfarley.com. The organization’s year-round staff consist of an Executive Director (full time) and Facility Manager (part-time). It also employs a part-time Caretaker residing on the premises year-round. Camp hires about 40 seasonal staff including a summer camp director, program staff, food service staff, camp nurse, behavioral specialist, and support staff. Camp Farley’s primary efforts are focused on its camp program, which represents the most important and intensive aspect of its operation. The camp program requires a variety of state and local licenses to operate, and is accredited by the American Camp Association. Our camper population can generally be described as Amiddle-class@ and reflective of the nature and diversity of the local community. The overnight camp program (Sun. afternoon to Friday evening) accommodates about 110 children between the ages 8 to 15, and a day camp (Monday thru Friday) program accommodates about 70 children, ages 6 to 12. Applications will be accepted until Oct. 7, 2017. Applicants should submit resume and cover letter indicating salary requirements or needs. No phone calls please.

Contact

Maria Campbell

615 Route 130
Mashpee, Massachusetts 02649

508-477-0181

http://www.campfarley.com