Job Description

Responsibilities

Communication

  • Serve as the primary contact for incoming phone calls, e-mails, and postal mail. 
  • Maintain accurate records of contact information. 
  • Coordinate distribution of the annual brochure, parent and camper information, and other mailings or electronic communications as needed. 
  • Organize and facilitate check-in and check-out days at camp.
  • Annually update the camp forms, waivers, and handbook with input from the Wildwood staff. 
  • Ensure that parents return completed camper forms prior to each camp session, and review forms for accuracy, completeness, and communicate urgent information to camp staff. 
  • Maintain strong work relationships with Mass Audubon staff in various Divisions, Departments, and Regions throughout the organization, and especially at Headquarters.

Accounting

  • Process payments, gifts, and other income. 
  • Submit properly coded invoice approvals and check requests to the Financial Operations department to ensure full, prompt payment of bills. 
  • Maintain income and expense records, reconciling monthly with the ledger print-outs provided by Financial Operations. 
  • Coordinate completion of summer camp staff hiring paperwork and payroll in accordance with Mass Audubon and American Camp Association guidelines. 
  • Create and send bi-weekly enrollment and income reports.

Registration

  • Enter registrations and payments in Mass Audubon’s online program registration database. 
  • Collect balances due, prior to the camp session. 
  • With the assistance of the Wildwood director, review financial aid applications and allocate aid to eligible families.

Miscellaneous

  • Participate regularly and actively in departmental and interdepartmental meetings and conferences. 
  • With the Marketing and Program Coordinators, prepare and collect program evaluations from campers and parents. 
  • Occasionally work irregular hours including evenings and/or weekends, particularly during the summer season. 
  • Maintain applicable files and records pertaining to all aspects of the position, and reply to routine correspondence. 
  • Perform other position-related duties as requested.

Apply by: September 10 2017

Details

Camp/Organization: Wildwood (ACA Accredited)

Location: Rindge, NH

Type of Position: Director

Time Frame: Year Round

Salary: $18 - $20 per hour

Experience

Qualifications

  • Bachelor’s degree, or equivalent experience, and at least two years relevant experience in administration and registration, particularly in an organized camping or environmental education program. 
  • Ability to manage multiple projects in a fast-paced work environment. 
  • Strong written and verbal communication skills. 
  • Computer literacy, including using web-based applications, word processing, spreadsheets, databases, and basic desktop publishing. 
  • Demonstrated experience reflecting strong customer service skills and comfort and effectiveness in interacting with both adults and youth.
  • Ability to understand and clearly communicate Wildwood’s philosophy, mission, and programs.
  • Demonstrated skill and enthusiasm for communicating Mass Audubon’s mission to a variety of audiences. 
  • Valid driver’s license needed for both instate and interstate travel. 
  • Successful completion of initial and annual background security assessments and driver’s record checks. 
  • Community-level child/adult CPR and First Aid certifications, kept current throughout employment. 
  • Successful candidates will need to pass a background records check (CORI, SORI and driver's)

Application

Apply Here

Contact

Welch Narron

PO Box 826
Rindge, New Hampshire 03461

866-627-2267

http://www.massaudubon.org/wildwood